Lesson video

Hello, my name is Mrs. Antrobus.

Welcome to computing.

I'm so glad you could join me for today's lesson.

In today's lesson, we're going to be learning about how to use tools to present information.

Welcome to today's lesson from the unit "IT and the World of Work." Today's lesson is called "Tools for Presenting Information," and by the end of this lesson, you'll be able to identify, evaluate, and effectively use various digital tools to create and deliver engaging presentations.

In this lesson, we'll be using a number of keywords.

Let's go through them together now.

Presentation.

Presentation: a talk that conveys information from the speaker to the audience.

Audience.

Audience: a group of people who watch or listen, for example, to a presentation.

Theme.

Theme: a set of consistent style features.

Layout.

Layout: the way something is arranged.

There are many different companies offering presentation software, but they often have common features.

Let's take a closer look.

Multimedia can be added to presentations.

This includes text, images, audio, and video.

Adding multimedia can make a presentation more engaging, highlight key points, or simplify the context of what is being said.

Think about the presentations that you've interacted with or presentations or lessons that you've sat through.

Which ones are most engaging for you? Do you prefer text on the screen with some images, or do audio and video make it more engaging for you and more understandable? Does it make the information more memorable if there are a different range of multimedia options? Theme is a set of consistent overall style features, such as font size and type and slide backgrounds, that can be applied to a presentation.

It gives the slides a consistent, professional look.

It's important to make sure the font size, type, and slide backgrounds meet the audience's needs.

For example, not using too much colour or not using fonts that aren't very readable.

It needs to be accessible for all people to read.

Templates provide users with a structured framework in which to input content.

Pre-designed layouts ensure visual consistency and professionalism.

Templates are a really useful tool, and you've probably found that in your own presentations, it allows you to make your presentation consistent.

So, for example, if you use a template that has a title and a section for bullet-pointed list, then every time you use that template, it's exactly the same on each slide, which makes your presentation consistent and professional.

Okay, let's check your understanding.

Name the four types of multimedia that could be input into a slide template.

Pause the video and give this some consideration.

Okay, what did you come up with? One, text.

Two, images.

Three, audio.

And four, video.

Well done.

Did you identify them all? Let's move on.

Animations can be added to make the slide's content appear or disappear in different ways.

Animations can highlight aspects of a presentation, making it more memorable and engaging for the audience.

However, it's important that animation is not overused, as it can make a presentation look unprofessional if there's too much animation.

It also becomes very distracting for the audience and stops the flow of the information through the presentation.

Slide transitions can be applied to a presentation to change the way the presentation moves from one slide to another.

This can make the presentation flow better and can be more engaging for the audience.

Watch the way this slide transitions onto the next slide.

Did you notice the transition? What did you think about that? There are lots of different types of slide transition.

Sometimes, it's just picking the right one for your presentation.

And remember, it shouldn't be too distracting, and it should be consistent throughout.

Speaker notes can be added to a presentation to support its delivery.

They provide cues to the speaker.

Speaker notes are only visible to the person giving the presentation on their device, not the audience.

So you can see here, the notes would say, "The pie chart shows.

." and give the presenter some information to help them with their presentation.

You can export your presentation to different file types, such as PDF, image, or video.

This has many uses, such as sharing a PDF of the presentation with someone who doesn't own the same software.

This means that they will be able to view the presentation easily, because if they haven't got the software and you sent them a software file, they wouldn't be able to load it.

You can choose to save or print multiple slides on one page, with or without space for note-taking.

This can reduce paper and ink usage.

The latter option allows people space to write notes when listening to a presentation, which can help them retain information.

For example, a teacher might give you a printout of a presentation with section for note-taking.

This will enable you to take your own notes and use them later on for revision.

Also, if you're to attend a course this often happens.

A printout of the slides from the course is given so that you can refer back to it later.

Most pieces of presentation software have data visualisation tools that allow you to make graphs and charts for your presentation.

These tools support the audience in understanding complex information.

For example, graphs and charts would be really useful if you were presenting some information about research you've carried out for example.

Charts and graphs could be used to show trends over time, and this would be easy for the audience to understand rather than being presented with lots of numbers and figures, and statistics.

It will be more easy on the eye and will be easy for you to describe and explain.

Artificial intelligence tools are starting to be incorporated into presentation software.

These tools can support the creation of presentations, for example, offering design or layout choices.

You can give the AI software prompts and tell it what your presentation is about, what kind of themes you are looking for, and even the types of images that you would like to include.

Collaborative presentations allow multiple people to work on the same presentation simultaneously, even when in different locations.

For example, there may be two people who work for the same organisation, one works at home and one works in the office, and they can work on the same projects together simultaneously, making changes and seeing each other's edits and comments.

Also, if an organisation has offices in different parts of the country, for example, one in London and one in Manchester, people who work in the different offices can work on the same project.

And that applies to offices all around the world.

This can be beneficial for businesses as it can bring together a range of knowledge and skills from multiple stakeholders in one presentation.

Okay, let's check your understanding.

True or false? Microsoft PowerPoint, Google Slides, and Apple's Keynote are all examples of presentation software.

Consider the question and stop the video.

How did you get on? Did you put true or false? Well, if you put true, you'd be correct, and here's why.

These are three examples of presentation software, but there are many more, such as Canva, Prezi, or Powtoon.

You might find experimenting with different types of presentation software useful.

For example, Canva has now introduced an AI feature, which is extremely useful for your presentations.

Well done for having a go.

You are doing really well in the lesson so far.

Let's have a look at task A.

First part of task A, you're going to choose a presentation software of your choice, such as PowerPoint, Slides, Keynote, or Canva, what you're more familiar with and what is available to you.

Create a short presentation to highlight the features of your chosen piece of software.

You have 15 minutes.

Explain the process of how you created your presentation and which features you used.

Save your work so that it can be accessed later.

Okay, let's remember these top tips.

Use font size 24 or larger on your slides.

Don't use too much text on each slide.

By having the right font size and not having too much text, it'll be easy for your audience to read.

Use bullet points to break down more complex chunks of information, and only use multimedia if it enhances the points being made.

Too much animation can be distracting for the reader.

Okay, have a go at the task.

Pause the video, and we'll come back in a moment.

How did you get on with your task? 15 minutes flies by, doesn't it? Okay, let's have a look at what Sofia had to say.

"I decided to use Google Slides for my presentation, as I have an account set up already.

I started my presentation by choosing a template.

As I only had a short amount of time, I thought it would speed up the layout of the slides.

I added in my key points using text and then thought about which types of multimedia would back up my thoughts.

I just used images, not sound or video.

I added the same slide transition to all slides due to time constraints but varied the animations on each slide to keep things interesting.

Okay, how do you think your example compares to what Sofia has said here? Well done for having a go at the activity.

Did you use slide layouts, and did you manage to include multimedia aspects like text, image, and audio? The more you use presentation software, the more familiar you'll become with it.

We're now gonna move on to the second section of today's lesson: Deliver a brief presentation using a digital tool.

Let's get started.

You're now going to deliver your presentation to someone else.

Here are some top tips to support you when delivering a presentation.

Have you heard the saying "practise makes perfect?" Well, that's because it's true.

Practise what you're going to say.

Remember, you can add speaker notes to your presentation to prompt you if needed.

Introduce yourself and your presentation to the audience before starting.

This can help to give a more personal feel and help to engage your audience.

Speak slowly and clearly.

This will help the audience to process and understand the information within your presentation.

Make eye contact with your audience.

Maintaining eye contact allows you to engage and build up a connection with your audience.

Use body language.

Body language can help to reinforce the messages you are conveying within your presentation, for example, using hand gestures or using your hands to point out key information on the screen.

Think about how you can adapt your presentation to make it accessible to everyone in your audience.

Options like live captioning, alt texts, and screen readers support making presentations more inclusive.

Okay, let's check your understanding.

Which of these tools can make your presentation more accessible to your audience? Live captioning, alt text, speaker notes, or screen readers? Pause the video and give this some thought.

Okay, what have you come up with? Well, if you put A, live captioning; B, alt text; and D, screen readers, you'll be correct.

C is not correct because speaker notes are intended for the presenter or the speaker, not the audience of the presentation.

Well done.

Let's move on.

You need to be prepared for questions.

Your audience might have questions based on your presentation.

Allow time to answer them if possible.

This is important because you want to make sure that your audience fully understands the messages you're trying to get across.

Don't spend too long on each slide.

Be mindful of the time available.

It can help to practise timings when you are rehearsing.

Many presentation software tools have a feature where you can practise your timings.

Try not to read the slides out word for word.

Simply reading out the slides can disengage the audience and mean that your message can become lost.

It's important that you let your personality come out in the presentation, and this won't happen if you're simply reading from the slides.

Try not to talk with your back to your audience.

It can make it difficult for your audience to hear what you are saying and may hide the screen from view.

Also, it's difficult to engage your audience if you've got your back to them, and it may give an idea that you're not very confident in your presentation.

Okay, let's check your understanding.

You have to have a digital presentation to present information to an audience.

Is that true or false? Think about this statement and pause the video.

Okay, how did you get on? Did you say true or false? If you said false, you'd be correct.

Why is that? Well, you don't have to have a digital presentation tool to present information to an audience, but it can make the information conveyed easier for the audience to understand when used effectively.

Think about the lessons that you have in school.

Many of your teachers will use presentations.

What do you find more effective? A lesson without a presentation or one with a presentation where a teacher can use images or audio to make the lesson more engaging and bring the subject to life? Let's move on.

Now I'm gonna have a look at task B.

You're going to deliver your presentation considering the top tips you've seen today.

You're going to review your presentation, explain what went well, and what you would do differently next time.

Pause the video and have a go at the task.

Okay, welcome back.

How did you get on? Let's have a look at what Sofia had to say about this task.

"I delivered my presentation using Google Slides.

Overall, I was happy with my presentation.

The audience listened well, and there were lots of smiles and nice feedback.

I was nervous as it was the first time I'd presented on my own, but the speaker notes really helped.

Unfortunately, at the start of the lesson, the internet was down at school, and I couldn't open my file.

Next time, I would download a copy just in case!" How does your presentation compare to what Sofia said about hers? Did you find the task easy? Were you a little bit nervous? Are there things that you would change for next time? Well done for having a go.

It's definitely not easy doing a presentation to people, with more and more practise you'll get better and better.

So, we're at the end of today's lesson.

You've done a fantastic job and well done for taking part.

Let's summarise what we've learned today.

Presentation software is specifically designed to help users create and display slides or visual content for an audience.

Pre-designed layouts help ensure visual consistency and professionalism.

Options like captioning, alt texts, and screen readers make presentations more inclusive.

Presentation skills involve speaking clearly, maintaining eye contact with the audience, and using the slides to support your message.

Well done for taking part in today's lesson, and I look forward to seeing you next time.