New
New
Year 11

Spreadsheet project I

I can create a spreadsheet model for an event to investigate income and costs.

New
New
Year 11

Spreadsheet project I

I can create a spreadsheet model for an event to investigate income and costs.

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Lesson details

Key learning points

  1. A spreadsheet can be used to model real-world events.
  2. A spreadsheet can be used to calculate whether an event will make a profit, loss or break-even.
  3. A spreadsheet model can help event organisers decide what they should charge or whether they need to reduce costs.

Keywords

  • Fixed cost - something that will stay the same no matter how many people attend the event

  • Variable cost - changes depending on how many people attend the event

  • Profit - the amount of money made after subtracting all costs from total revenue

  • Loss - occurs when total costs are greater than total revenue

  • Break-even - the point at which the total revenue equals total costs

Common misconception

A spreadsheet can only be used to explore the costs of the event after it has happened.

A spreadsheet model can be used to predict and model the costs of the event before it happens to help the organisers make decisions about income and expenditure.


To help you plan your year 11 computing lesson on: Spreadsheet project I, download all teaching resources for free and adapt to suit your pupils' needs...

File needed for this lesson

  • prom-planning 8.27 KB (XLSX)

Download this file to use in the lesson.

Context for lessons helps pupils appreciate where what they are learning is useful in their everyday lives. Consider changing the context for this project if you think learners would be more interested in something else.
Teacher tip

Equipment

Pupils will need access to spreadsheet software.

Licence

This content is © Oak National Academy Limited (2025), licensed on Open Government Licence version 3.0 except where otherwise stated. See Oak's terms & conditions (Collection 2).

Lesson video

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Prior knowledge starter quiz

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6 Questions

Q1.
What does the fill handle do in a spreadsheet?
fills in colours
changes font size
adds borders
Correct answer: copies formulas or data to other cells
Q2.
What spreadsheet formula would you use to multiply the value in cell A2 by the value in cell D10?
Correct Answer: =A2*D10
Q3.
Match each formatting feature to its purpose:
Correct Answer:merge,combines cells

combines cells

Correct Answer:wrap,breaks text into multiple lines

breaks text into multiple lines

Correct Answer:conditional formatting,highlights data based on criteria

highlights data based on criteria

Correct Answer:formatting,improves appearance of data

improves appearance of data

Q4.
What spreadsheet formula would you use to add together the values in cells A1 to A5?
Correct Answer: =SUM(A1:A5)
Q5.
Arrange these steps for using conditional formatting:
1 - select the cells
2 - choose conditional formatting
3 - set the condition
4 - apply the format
Q6.
Match each keyword to its definition:
Correct Answer:model,a set of data and formulas to test scenarios

a set of data and formulas to test scenarios

Correct Answer:macro,a recorded set of steps

a recorded set of steps

Correct Answer:relative reference,cell reference that changes when copied

cell reference that changes when copied

Correct Answer:absolute reference,cell reference that remains constant

cell reference that remains constant

Assessment exit quiz

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6 Questions

Q1.
What is a key benefit of using a spreadsheet model for an event?
It makes posters for the event.
Correct answer: It helps predict income and costs.
It sends out invitations.
It designs the event logo.
Q2.
What does “break-even” mean in the context of an event?
making a large profit
losing money
Correct answer: total revenue equals total costs
spending more than earned
Q3.
Which formula could calculate profit in a spreadsheet?
total revenue + total costs
Correct answer: total revenue – total costs
total costs × number of guests
total revenue ÷ total costs
Q4.
Match each keyword to its definition:
Correct Answer:fixed cost,stays the same regardless of attendance

stays the same regardless of attendance

Correct Answer:variable cost,changes with number of attendees

changes with number of attendees

Correct Answer:profit,money left after costs

money left after costs

Correct Answer:loss,costs greater than income

costs greater than income

Q5.
What formula would you use in a spreadsheet to find the mean average of values in cells C1 to C10?
Correct Answer: =AVERAGE(C1:C10)
Q6.
Which statement is correct about using spreadsheets for event planning?
Correct answer: spreadsheets can predict and model costs before the event
spreadsheets can only be used after the event to record costs
spreadsheets are only for making graphs
spreadsheets cannot help with planning