Saving, sharing and staying organised
Lesson details
Learning outcome
I can explain the benefits of online storage and recognise the need for file organisation.
Key learning points
- Files can be saved and stored online using cloud-based storage.
- Organising files into clearly named folders makes work easier to find and manage.
- Shared folders allow groups to access the same files from different devices.
- Permissions control who can view or edit shared files.
Keywords
File - a collection of data stored digitally, identified by a name
Online storage - saving files on a server on the internet
Folder - a collection of files, or additional folders called subfolders, identified by a name
Version control - allows you to see when a document was last updated or edited
Common misconception
Cloud storage removes the need for clear folder structures and file names.
Sensible folder structures and file names are still important when saving documents to the cloud, particularly if these documents need to be shared with others.
Teacher tip
If pupils do not have access to cloud-based applications that have suggestion mode and version control you could replace this section of the lesson with adding digital comments in a file.
Equipment
It would be beneficial for pupils to have access to cloud-based applications and storage for this lesson, although it is not essential.
Licence
Lesson video
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Prior knowledge starter quiz
6 Questions
Q1.What is a file?
Q2.What is a folder used for?
Q3. sources of information are sources that you can rely on for correct information.
Q4.What is the best way to check if information you find online is reliable?
Q5.The Designs and Patents Act 1988 is a law that protects work from being used without permission.
Q6.Match the creative commons licence to how it must be used
Can use the work in any way, but MUST give credit to the creator
Can use/adapt in any way, but MUST share the work under same licence
Can use the work, but NOT for commercial purposes
Assessment exit quiz
6 Questions
Q1.What is online storage?
Q2.Online storage lets you open your files from any device as long as you have an internet ...
Q3.Which of these is a benefit of online storage?
Q4.Which of the following are valid and sensible file names for a text document about local history?
Q5.Match the term to the correct description.
Saving files on the internet
Working together with other people
Keeps track of changes and lets you go back to earlier versions
Propose changes without changing the document straight away
Q6.Why is it important to organise files into folders?
To help you plan your 7 digital literacy lesson on: Saving, sharing and staying organised, download all teaching resources for free and adapt to suit your pupils' needs...
To help you plan your 7 digital literacy lesson on: Saving, sharing and staying organised, download all teaching resources for free and adapt to suit your pupils' needs.
The starter quiz will activate and check your pupils' prior knowledge, with versions available both with and without answers in PDF format.
We use learning cycles to break down learning into key concepts or ideas linked to the learning outcome. Each learning cycle features explanations with checks for understanding and practice tasks with feedback. All of this is found in our slide decks, ready for you to download and edit. The practice tasks are also available as printable worksheets and some lessons have additional materials with extra material you might need for teaching the lesson.
The assessment exit quiz will test your pupils' understanding of the key learning points.
Our video is a tool for planning, showing how other teachers might teach the lesson, offering helpful tips, modelled explanations and inspiration for your own delivery in the classroom. Plus, you can set it as homework or revision for pupils and keep their learning on track by sharing an online pupil version of this lesson.
Explore more key stage 3 digital literacy lessons from the Digital guidebook unit, dive into the full secondary digital literacy curriculum, or learn more about lesson planning.